Orienteering Association of Hong Kong

55^th Anniversary National Day-

11th Mr. Birney Memorial Orienteering Score Event

Date                 :     Sunday, 17 Oct. 2004

Venue               :     Pak Tam Au, Sai Kung

Type                 :     Score Event, Handicap Scoring System

Map                  :     Scale: 1:10,000 ; V.I.: 5m Colour map with IOF legend, version 2003. 

Prizes                     :     1. Trophies sponsored by the Organizing Committee of Compatriots in Hong Kong For Celebration of

 the 55^th Anniversary of the Founding of the People’s Republic of China will be awarded to the

 champion of each class (Presented on day of event)

                                    2. Mr. Birney Memorial Shield (School Club)       3.  Mr. Birney Memorial Shield (Non-School Club)

                              (The above Shield will be presented at the AGM held on June 2005)

Organizer          :     Mr. Chan Chi Wa

Course Setters  :     Mr. Eric Lam

Jury                  :     Mr. Leung Lam (AKIN), Mr. Yeung Wai Yin (VOC), Mr. Chan Chi Sing (HKOC)

Event Programme

09:00         Event Centre opens

09:30         Start opens

10:00         First Start, finish opens

12:00         Start closes

13:00         All controls close

13:30         Finish closes

14:00         Final result display

14:30         Last complaint

15:00         Presentation of trophies to Champions of each class

15:30         Event Centre close

Transport

1.       Competitors must follow the assigned route to the event centre; otherwise he/she will be disqualified.

2.       Competitors are advised to use the KMB 94,96R to Pak Tam Au bus stop and follow the sign entry event centre.

3.       Competitors are advised to use public transport to the Event Centre.

4.       Bus information is available at phone hotline 27454466 or website www.kmb.com.hk

Event Centre

1.      Event centre is located at Pak Tam Au.

2.      Toilets are not available in event centre, competitors are advised to use public toilet at Pak Tam Au.

3.      No fire is allowed in all event area.

4.      Physiotherapy service will be provided.

5.      Please keep the Event Centre clean and take all rubbish away.

6.      Official time will be displayed in the Event Centre.

7.      You are advised not to take valuables to the Event Centre. The organizer will not provide luggage storage service and will not be responsible for loss of your belongings.

Electronic Punching and Timing System (EPTS)

1.       Please refer to the attached information on the EPTS for details.

2.       You have to collect Electronic control card and cloth throughout at event centre with completed Letter of Consent for Using E-card.

3.       Ensure that the personal information and number of your electronic card is correct. If not, please contact the organizer as soon as possible for correction.

4.       You must use electronic control card provided by the organiser .

5.       Competitors not allow exchanging Electronic control card with other in any reason. 

Starting Procedure

 

1.       The Start, which you will be able to see it, is so close to the Event Centre.

2.       Please arrive at the Start at least 10 minutes prior to your starting time.

3.       Please put on number cloth in front of your chest and take your compass, whistle and electronic control card.  Competitors without all items are not allowed to start.

4.       A “2-minute zone” system will be employed at the Start.  Current time will be shown there.  Please enter the first box of the “2-minute zone” two minute before your starting time.

5.       Enter the last box 1 minute later and place your control card on the “start unit”.

6.       Your may start and take your map only after hearing the last beep.  Please check if the information on your map is correct and then follow streamers to the start marker.  Competitors may not stay along the corridor between the Start and the start marker.

7.       Latecomers must report to start officials and will be arranged to start at the late starting lane.  The time lost will not be compensated.

Finishing Procedure and Result Processing

 

1.      You must report to the Finish in 60 minutes, no matter whether you complete your course or possess your electronic control card. All control points will close after 13:30

2.      You must “punch” the control card at the “finish unit”.  When you cross the finishing line is your finishing time.  Please hand the back-up label to finish officials before leaving the Finish.

3.      After leaving the Finish, you should go to the Result Processing Station to download your result as soon as possible.  You are responsible for any damage of your card and lost of data during the journey.

4.      The Result Processing Station locate at event centre

5.      You must download your result at the Result Processing Station within 30 minutes after completing your course and return the Electronic control card to organizer.

Result calculation:

      Clubs’ score will be calculated according to the result submitted by clubs. Clubs are required to complete the score of their 5 team, which they wished to be counted as their clubs’ score. The score calculation is as follows:

      Men’s class                  : Points gained x 1.0

      Women’s class             : Points gained x 1.25

      The time limit is 60 minutes. 10 points will be deducted for each minute late. Less than 1 minute will also be counted as 1 minute.

      Club representatives are required to collect the scoring form from the organizer. The form should be completed and submit to the organizer before 14:30 hours. The form could not be amended once it is submitted. The result of the Mr. Birney Event will be based on the result submitted by clubs.

Competition Rules

 

1.       The Orienteering Competition By-law of the OAHK shall apply to this event.

2.       No aids other than those mentioned above may be used.

3.       Loss of control card will be considered as “did not finish” (DNF), but you still have to report to the Finish.

4.       Team members could not be apart for more than 10m, otherwise you will be disqualified.

5.       You must not move or damage any facilities; otherwise the organizer will claim compensation from you.

6.       No camping allow in event area.

7.       Competitors who have finished may not show their maps to runners who have not started.

8.       Competitors must obey the instructions of the organizer.

9.       The organizer has the right to amend these competition rules without prior notice.  The amendment, if any, will be displayed at the Event Centre.

10.   Violation of competition rules will lead to disqualification.

11.   All competitors must respect other country park users.  Competitors do not have priority in using the competition area.

Complaints and Protests

1.   Complaints can be made against infringements of the Orienteering Competition By-law of the OAHK or the organizer’s instructions.  They shall be made orally or in writing, and reach the organizer as soon as possible.  Complaints relating to your result shall be made within 15 minutes after the release of your result.  Your complaint will be adjudicated by the organizer and you will be informed of the decision immediately.

2.   A protest can be made against the organizer’s decision about your complaint.  It shall be made in writing to the organizer/a member of the jury as soon as possible and within 30 minutes after the release of the organizer’s decision about you complaint.

Remarks

1.      If there are any changes of this event information, the version displayed on the competition day will be conclusive.

2.      All competitors shall be responsible for their own safety and legal responsibility.  The organizer will not bear any responsibilities.

3.      In case of injury or under emergency situations, please use your whistle. The distress signal is 6 beeps repeated every minute. Keep clam and wait for the help of event officials.

4.      If a thunderstorm signal, a rainstorm red/black warning or the No.3 (or above) tropical cyclone warning signal is in effect at 06:00 on the competition day, this event will be postponed.  You will be informed of the new date in due course.

Enquiry

Orienteering Association of Hong Kong               Telephone No.: 2504 8112

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Letter of Consent for Using E-card

I, (Name : ________________________________________, Team Number: ___________), understand that the e-card is the property of Orienteering Association of Hong Kong. I/our team will need to pay a replacement fee of HK$300/card for any loss or damage of it.

 

Leader’s Signature：_____________________________