COLOUR-CODED ORIENTEERING CHAMPIONSHIPS SERIES 2004-2005
EVENT INFORMATION
Date: Sunday, 6 March 2005
Area: Tai Tong
Type: Cross-country
Map: 1:10,000, 5-metre contour interval with IOF pictorial control description (2004 version)
Prizes: The first 3 places in each class will be awarded
Organiser: Mr. LEUNG Lam, Akinalliance
Course Setter: Mr. LEE Siu-kong, Akinalliance
Controller: Mr. MAN Wai-tin
Jury: Mr LAU Wing-kit (SOC), Mr CHAN Kowk-wai, Aaron (HKOC),
Mr TAM Shu-fun (HKFOC)
Inquiries: 25048112(Office Hour)
Emergency Contact on Event Day: 94822155 – Mr. LEUNG Lam
Event Programme
0900 Event centre opens
0930 Start opens
1000 First start
Finish opens
1330 Start closes
1300 Complain counter opens
1545 Finish Closes
All control close
1600 Announcement of final result
1615 Prize presentation
1630 End of event
Transport
Transportation will not be provided. Competitors may go to Event Centre by
l KCR bus No. K66 and drop by Tai Lam Country Park (as shown on the attached map) and then go on foot for 45 minutes to event centre. Bus Frequency at 10 – 15 minutes. KCR Passenger Enquiry Hotline: 2929 3399 or browse www.kcrc.com.hk; or
l Red Mini Bus at Hung Min Court near City Mall to Tai Tong and then walk 45 minutes to event centre;or
l Green Taxi from Yuen Long to Tai Tong BBQ site and walk 5 minutes to event centre
Event Centre
1. The event centre is located at No. 7 Tai Tong BBQ site. It takes 45 minute- walk from Tai Tong Shan Road to Event Centre. Distance is 1500m and ascent 120m.
2. Toilet is provided in the event centre.
3. Event centre will open at 0900 hrs.
4. Physiotherapy and First Aid services will be provided at the Event Centre.
5. Please keep the Country Park clean and take all rubbish away.
6. The official time will be shown at the Event Centre.
7. No storage services will be provided.
Information about Competition Area
1. The competitors, when running on/across vehicle track, should note the traffic condition even though the flow is not heavy.
2. Portion of the competition area was covered with loosen sands and rubbles. Please be careful.
3. There are many gullies and cliffs with depth over 2 meters in the competition area. For safety sake, please not to enter some part of western portion marked with red hatched lines.
4. Long sleeve shirts and trousers are recommended to prevent injuries caused by thick vegetation as well insect stings.
5. Depending on route choices, Brown course runners may have to prepare themselves for wetting their foot when passing through marsh.
6. The vegetation may have changed due to seasonal hill fires.
7. Artificial ditches are not showed on the map. Please be careful.
8. Water points will be provided with limited water. Please bring with you sufficient water.
Course Information
1. The length and the amount of climb of each class are as follow:
Colour Class Length (m) Climb (m)
Brown 6200 390
Blue 4750 270
Green 5500 275
Red 3400 210
Orange 4600 215
Yellow 3400 205
White/Family 2400 140
2. The control descriptions of each class will be displayed at the Event Centre (Time Limit is 150 minutes).
Electronic punching system and e-card
1. All courses shall use the EMIT punching and timing system (enclosed in this event information, please read carefully).
2. Competitors have to report to Event Centre for collection of Number cloth and E-card set by completing the borrow form. Please note that competitors must reimburse HK$300 .00 to OAHK for Lost or Damage of e-cards.
3. Competitors must check and ensure the e-cards and all details are correct, and inform the Event centre immediately for correction.
4. Competitors must use e-cards provided by OAHK, and ex-change of e-cards with other competitors is not allowed.
Start and Starting Procedures
1. It takes about 30 minutes to walk from the event centre to the start (length 1700m, climb 50m). Signs will be erected along the walkway. Please arrive at the start 5 minutes before the start time
2. Event officials will check competitors’ whistle, compass, number cloth (pinned on the front of the chest) and e-card. Only competitors with all equipment are allowed to start.
3. Competitor must enter the first box of the “2-minute zone” when his/her START time is displayed. Event officials will not call his/her number.
4. When reaching the last box, competitors may use the pen provided to write their number or name on the back of the map. Competitors may read the map at the last box. All competitors are responsible for checking if information on their map is correct.
5. E-cards should be placed on the “control point of start” at least 6 seconds before start and upon hearing the last bleep, competitors can start.
6. Latecomers must report to the officials at the start. They will be arranged to start at the late start line. The time lost will not be compensated.
Finish and Finishing Procedures
1. All competitors must report to the finish within 150 minutes after start or before 1545 hours, whether or not they have completed the course or have lost control e-cards. All controls will be closed at 1545 hours.
2. Finishing time is the time when the competitor crosses the finish line and places his e-card on the finish control point.
3. E-cards with the back up tag and the number card (issued while passing the finish line) must be handed to result officials at the event centre.
4. If e-card is lost, competitors are required to report to the finish officials.
5. Maps will be collected at the finish area.
6. Complaints should be made to officials after crossing the finishing line, and other competitors should not be obstructed.
7. Competitors must report to result point (located at event centre) and down load the e-card data as soon as possible. It is competitors’ responsibility to safe-keep their personal e-cards.
8. Competitors must follow the direction sign to event centre and must not affect the flow of the event.
9. All competitors must pass the e-card, back-up tag and the number card to event officials at the Result Point for downloading results.
Result announcement
1. Result will be announced at the event center.
Prize presentation
1. Prize presentation will be held on the same day of the Event.
Appeals
1. All complaints about the event or results must be made to the organiser in writing within 15 minutes after the announcement of final results. The organiser will record complaints and decisions made.
2. All protests about the organiser‘s decisions must be made to the Event Controller or Jury in writing in 30 minutes. The Event Controller will handle protests according to the Competition By-laws.
Rules
1. The Technical Standards and Competition By-laws for Open Orienteering Event of the OAHK shall apply to this competition.
2. No other maps or aids other than those provided or mentioned by the organiser may be used.
3. Lost of e-card will treat as DNF and Report to the finish is required.
4. Competitors should not exchange information with other competitors. When cases stand, competitors will be disqualified.
5. Competitors who remove/destroy any properties of the organizer will be disqualified. The organizer will claim compensation from them.
6. Competitors should not camp at the competition area. When cases stand, competitors will be disqualified.
7. Competitors shall obey the competition rules.
8. The organiser reserves the right to add or amend the rules. All amendments, if any, will be displayed at the event centre on the day of competition.
9. IOF pictorial control descriptions are used.
Remarks
1. All competitors entering this competition are at their own risk. The organiser undertakes no liabilities to any personal injuries or loss of properties during and as a consequence to the competition.
2. Observe the Country Code. Keep the area clean.
3. There will be no Luggage Area at the Event Centre and competitors should not take with them any valuable there.
4. If Typhoon Signal No. 3 or above is hoisted, or the Thunderstorm/ Yellow Rainstorm warning or above is announced by the HK Observatory at 0600 hours on the day of competition, the competition will be postponed. Details will be announced later.
5. In case of injury or under emergency situations, please use the whistle. The distress signal is 6 bleeps repeated every minute. Keep calm and wait for the help of event officials.
Safety Guide
1. Hill fire is difficult to detect in daytime. Always pay attention to flying ashes or burnt smell. If a hill fire is spotted, leave the fire scene right away and inform Event officer.
1. It is difficult to assess the spreading of hill fires. Don't risk continuing your journey in case of a fire nearby or you may get trapped in the fire.
Emergency action
1. Don't panic and keep calm.
2. Note the following for a quick evacuation from the scene of fire:
a) The direction in which the fire spreads - avoid escaping in the same direction of the prevailing wind
b) The height and density of the vegetation nearby - Find a place with less vegetation for escape.
c) The gradient of the paths nearby - Choose the one which is easiest for escape.
3. It is easier and quicker to escape through existing paths.
4. If the fire is imminent and there is no way out, you should cover your exposed skin with wet clothing and then make for the burnt area. This can minimize the chance of getting injured.
5. Don't run into shrubs or grass grown areas, fires usually spread rapidly and the temperature may soar in these areas.
6. Never run uphill if the situation permits.
Inquiries
Orienteering Association of Hong Kong
Tel No.: 25048112
Essential Information for Electronic Punching and Timing System
1. This Event will use the “Emit” Electronic Punching and Timing System.
2. No Competitor may refuse to use the “electronic punching and timing system” unless the organizer has issued the Notice of Malfunction of the aforesaid system.
3. The running time will be calculated based on the records in the e-cards. If the organizer has doubt on a particular punch record of an e-card, records of the backup label will be considered as a valid counter-check tool. In case both of them have no record, that particular punch record will be deemed voided.
Start
1. At least 6 seconds before start, competitors must activate their e-cards by placing them on the “Start Unit” until the red light flashes, and otherwise no running time will be recorded.
2. Competitors must remove the e-cards from the “Start Unit” when the starter gives a long beep signal for starting.
During competition
1. It is the competitors’ own responsibility to insert the e-card into the e-punch correctly. In fact, e-cards can only be inserted into the e-punch in one direction. If both the e-card and backup label cannot record a particular punch record, system malfunction will not be considered as a valid reason for appeal.
Finish
1. As soon as competitors arrive at the Finish, please place the e-cards at the Finish Control, the time-count will stop accordingly,
2. After that, please follow the signposts/indication cards to return to the Event Centre and report to the Result Processing Station. After our officials have collected your backup label and have downloaded the records from your e-card, you may obtain your result slip from the mini-time recorder for reference.
Result Processing and Display
1. Please do not insert your e-card into any Start Unit or e-punch after the completion of your race. By not doing so, your punch records will be retained for counter-check purpose.
2. Results of late starters will be processed separately. The final results displayed by the organizer will be conclusive; results from the mini-time recorder are for reference only.